This year, the elections for EFSUMB's Executive Bureau and committees will take place using an online platform (https://electionbuddy.com) as there is no Euroson congress. This is in accordance with our Constitution. The voting platform has a high integrity, uses a 3 factor authentication process and the results are only available after the voting process. No-one can enter the system or check the votes in the voting period. The system will send reminders to those delegates who have not voted.
In order to avoid errors in the registration and counting of the votes and to make the entire election process transparent, the Executive Secretary and the ExB have performed two trial elections with a weighted voting without any errors.

We have determined the following election procedure based on the requirements of the Constitution:

1) The Past President is responsible for counting the votes together with the Executive Secretary if the elections are in person. With the electronic voting, The Past President (Christian Jenssen) has invited the current President (Caroline Ewertsen) and the President Elect (Vito Cantisani), with the approval of the ExB, to join him in monitoring the election process from the setup of the electronic voting system to the verification of the votes, which are counted automatically by the voting platform.

2) All National Member Societies of EFSUMB that have paid their membership fees correctly by July 4, 2024, are eligible to vote. Voting is done by the delegates of the National Member Societies. The number of votes of each National Member Society is determined by its paid-up membership by December 31st 2023, or, for societies that have already paid in 2025, by December 31st 2024. No single society can have more than 33% of the votes according to the constitution.
The number of votes assigned to each National Member Society will be checked by the Executive Secretary and the three Presidents before the electronic voting platform is opened.

3) The electronic voting platform will be opened to all delegates on May 15, 2025, at 9.00 am CEST. All delegates will then have the election proposals together with the submitted CVs and statements of purpose of all nominees.

4) The voting platform will close 30 minutes after the start of the BoD meeting on May 21st, 2025. The results of the voting system will be checked during the break between the BoD meeting and the start of the General Assembly. Once the three Presidents and the Executive Secretary have confirmed that the votes have been counted correctly, the results will be announced in the General Assembly and then on the website.

Kind regards
On behalf of the ExB
Vito Cantisani, Christian Jenssen and Caroline Ewertsen